The Tennessee Music Teachers Association, an affiliate of the Music Teachers National Association (MTNA), in order to further the art of music; and to promote the growth and professional development of its members by providing programs that encourage and support teaching, performance, composition and research; and being a not-for-profit organization whose funds are used solely to accomplish these objectives, does hereby adopt this Constitution and Bylaws.
ARTICLE I - MEMBERSHIP
Section 1. Active Membership shall be open to all individuals professionally engaged in any field of musical activity. Those persons holding Active Membership shall be entitled to participate in all Association activities and programs, to vote, to hold office and to receive the official Association publication. TMTA strongly encourages its members to adopt the Code of Ethics as their personal model of professional conduct.
Section 2. Student Membership shall be open to all full-time college music students who are also members of an affiliated association. Student members shall be entitled to attend programs of the Association upon payment of the registration fee and receive the official Association publication, and enter students in TMTA local and state auditions. They shall not have the right to vote, hold office, apply for national certification, or enter students in MTNA competitions.
Section 3. Honorary Life Membership may be conferred by the Executive Board upon individuals who have given distinguished service to TMTA or to the art of music. Honorary Life members shall receive the official Association publication, but shall not have the right to vote or hold office. Honorary Life members qualifying for Active Membership shall have the rights and privileges of Active Membership.
Section 4. Corporate Membership shall be open to those businesses or corporations who have an interest in furthering the mission of MTNA and TMTA. Corporate members shall receive the official Association publication, but shall not have the right to vote or hold office.
Section 5. Institutional Membership shall be open to those institutions who have an interest in furthering the mission of MTNA and TMTA. Institutional members shall receive the official Association publication, but shall not have the right to vote, hold office or enter students in MTNA, TMTA, or local competitions and auditions.
Section 6. Patron Membership shall be open to all individuals not professionally engaged in any field of musical activity, but who wish to support the programs of the Association. Patron members shall be entitled to attend programs of the Association upon payment of the registration fee and to receive the official Association publication, but shall not have the right to vote or hold office.
Section 7. Membership in the Association may be terminated by the member or revoked by the Association as prescribed in the Bylaws.
Section 8. Membership dues shall be set by the Executive Board
ARTICLE II - AFFILIATED LOCAL ASSOCIATIONS
Section 1. The TMTA shall encourage the organization of local music teachers associations that are interested in affiliating with TMTA and MTNA. The TMTA officers shall assist in any way possible in the establishment of such local associations when requested to do so by local organizing committees.
Section 2. The Executive Board may suspend or terminate any affiliated Association at any time for justifiable cause, as outlined in the Bylaws.
ARTICLE III - OFFICERS
Section 1. The officers shall be President, President-Elect, Executive Secretary-Treasurer, Recording Secretary, and Immediate Past President. The term of office for each of these officers shall be two years. Except for the Executive Secretary-Treasurer, no person shall hold the same office for more than four consecutive years. Election of officers shall be held at the general business meeting of the Association, or by mail as provided for under Article VII of the Constitution. The President-Elect and Recording Secretary shall be elected in odd numbered years; the Executive Secretary-Treasurer shall be elected in even numbered years. All officers shall assume office immediately following election except the Executive Secretary-Treasurer, whose term will begin in July to coincide with the fiscal year.
Section 2. The officers will function as an Executive Committee in order to deal with the day to day business of the Association. Between meetings of the Executive Board, the President and at least two other elected officers may make necessary decisions; however, significant disbursement of funds and new policies must have the approval of the Executive Board. The Executive Committee will be consulted by the President prior to each meeting of the Executive Board, and will meet as deemed appropriate by the President. The Executive Committee will function in an advisory capacity to the Executive Board.
ARTICLE IV - EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the elected officers, Presidents of affiliated local associations, Local Convention Chair(s), Auditions Coordinator, Auditions Chairs (College/Adult/Chamber Music, High School, Junior High, Elementary), Newsletter Editor, and Chairs for Membership, Certification, Accreditation/IMTF, Composition, MTNA Foundation, Local Associations/Student Chapters, Community Outreach and Education, College Faculty, and other chairs as listed in the TMTA Bylaws.
Section 2. Control of the Association shall rest ultimately with the members. Such control, however, and the direction of the Association's activities shall be exercised by the Executive Board as authorized by the constitution. The Executive Board shall make a complete report to the Association at the general business meeting.
Section 3. Fifteen active members shall constitute a quorum of the Executive Board. A minimum of two of the three divisions of the state must be represented in a quorum.
Section 4. The Executive Board shall participate in planning all activities of the Association in cooperation with the President. All changes in the general program and policies of the Association shall be considered and approved by the Executive Board prior to their submission to the Association by the President.
ARTICLE V - COMMITTEES
The president shall appoint such standing and ad hoc committees and chairs as may be required by the Constitution and Bylaws, or as he or she may deem beneficial to the Association. The President shall be a member ex officio of all committees except the nominating committee.
ARTICLE VI - MEETINGS
Section 1. The convention of this Association shall be held at such time and place as shall be decided upon by the Executive Board. The wishes of the membership shall serve to guide the Board in making this decision. The general business meeting of the Association shall be held at the same time and place as the convention. Notice of the convention and the general business meeting shall appear in the official Association publication at least thirty (30) days prior to the time appointed. At this meeting, the President shall permit the general membership to bring forward items for consideration. 30 members of the current membership entitled to vote shall constitute a quorum for the election of officers and for the transaction of business.
Section 2. The TMTA Executive Board shall meet three times each year. Special meetings of the Executive Board may be called by the President after agreement to attend has been obtained from a minimum of four Board members representing at least two of the three divisions of the state.
ARTICLE VII - TRANSACTION OF BUSINESS BY MAIL OR BY EMAIL
Section 1. General membership. In the event of an urgent need, transaction of business by mail or by email may be conducted by the President. Such business must have the approval of four of the Executive Board members prior to its submission to the total membership. Each item of business submitted thus by the President must be approved by a simple majority (51%) of the active members voting by mail or by email to become an official act of the Association, on the condition that 30 of the ballots of members entitled to vote have been returned either by mail or by email.
Section 2. Executive Board. The President may submit items of business by mail or by email to the full membership of the TMTA Board requesting a vote via a mail ballot or an email ballot. The contents of the proposals and the results of such mail or email ballots shall be reported to the Recording Secretary, approved and incorporated in the minutes of the next meeting of the TMTA Board. A proposal will pass if it is approved by a simple majority (51%) of returned ballots, on the condition that at least 15 of the ballots have been returned either by mail or by email.
ARTICLE VIII - PUBLICATION OF CONSTITUTION AND BYLAWS
The TMTA Constitution and Bylaws shall be printed in the TMTA Handbook annually.
ARTICLE IX - AMENDMENTS
Section 1. This Constitution may be amended upon the recommendation of the Executive Board at any general business meeting of the Association by a two-thirds vote of the active members present and voting, provided that notice of such intended amendment is sent to each active members at least thirty (30) days prior to voting. Such notice shall state the amendment up for consideration.
Section 2. Upon the recommendation of the Executive Board, this Constitution may be amended by either a mail ballot or by an email ballot. Approval by a two/thirds vote shall constitute amendment, on the condition that 30 of the ballots have been returned either by mail or by email. The ballot and proposed amendments must be submitted to the members of TMTA at least thirty (30) days in advance of the required return date. The date for return of the completed ballots must be clearly stated on the ballot.
ARTICLE X - LIMITATIONS
This Association is organized exclusively for educational purposes. The Association will not carry on any other activities not permitted to be carried on by a corporation exempt from Federal inclome tax under section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States revenue law.
ARTICLE XI - DISSOLUTION
In the event of the dissolution of this organization, any funds remaining in the treasury after payment of any outstanding debts shall be contributed to the TMTA Scholarship Awards Endowment Fund within the Nashville Community Foundation. However, if the named recipient is not then in existence or is no longer exempt from the Federal Income Tax (under section 501 (c) (3) of the Internal Revenue Code) or is unwilling or unable to accept the distribution, the assets shall be given to a tax exempt organization which will be agreed upon by the then existing Executive Board.
ARTICLE 1 - ELECTION OF OFFICERS
Section 1. A Nominating Committee of three members (one from each of the three divisions of the state) shall be appointed by the President. The chair will be a member of the Executive Board. The Nominating Committee shall prepare a slate of officers to be presented for vote at the general business meeting of the Association, after its having been presented to the Executive Board.
Section 2. The active members of TMTA shall elect by a majority vote the officers of the Association. Nominations from the floor shall be allowed, provided the nominee is eligible and has consented to be a candidate.
Section 3. No officer may hold a national, division or state elected office concurrently except the Immediate Past President.
Section 4. A vacancy in any office, except that of President, shall be filled by the President in consultation with the Executive Committee, and subject to the approval of the TMTA Executive Board. A President-Elect selected in this manner cannot assume the office of the President without being elected to that office.
Section 5. The President-Elect, upon completion of the term of office, shall become President of the Association. Should the elected President-Elect be unable to assume the Presidency, the President shall be elected, for that term only, in the same manner as that of the other officers.
ARTICLE II - DUTIES OF ELECTED OFFICERS
Section 1. The President shall preside at all meetings of the Association, the Executive Committee, and the Executive Board; appoint all special committees, serve as ex-officio member of all committees except the Nominating Committee; formulate, in general, all activities of the Association with the assistance of the Executive Board and in keeping with the policies of the Association; coordinate the work of the committees and of the Association as a whole; and perform all other duties ordinarily invested in the office of President.
Section 2. The President-Elect shall serve as State Convention Coordinator and shall assume the duties of President in the event of disability or absence of the President. Following a two-year term, the President-Elect shall assume the office of President for the following biennium.
Section 3. The Recording Secretary shall keep the minutes of the Association and of the Executive Board, distribute copies of Board minutes to all members of the Board and past presidents, and perform other secretarial duties as directed by the President.
Section 4. The Executive Secretary-Treasurer shall maintain a central office containing the membership and fiscal records of the Association. The Executive Secretary-Treasurer shall supervise the fiscal affairs of the Association according to the procedures in Article VIII of the Bylaws, and make a financial and membership report at each business meeting.
Section 5. The Immediate Past President shall serve in an advisory capacity to the President, shall chair the Long-Range Planning Committee, and shall update the TMTA Executive Board Handbook as appropriate.
ARTICLE III - STANDING COMMITTEES
Section 1. Chairs of Standing Committees are appointed by the President and are voting members of the Executive Board. Local Convention Chairs are selected by the local association which hosts the TMTA Convention, and are also voting members of the Executive Board. The duties of all members of the Executive Board will be described in detail in the TMTA Officer's Handbook. Standing Committee Chairs of the Executive Board will include:
- Convention Coordinator (President-Elect)
- Auditions Coordinator
- College/Adult/Chamber Music Auditions Chair
- High School Auditions Chair
- Junior High Auditions Chair
- Elementary Auditions Chair
- Musicianship Tests
- Auditions Syllabus
- TMTA Scholarship Awards Endowment Fund
- MTNA Foundation
- Group Piano/Technology
- Local Associations/Student Chapters
- College Faculty
- Community Outreach and Education
Section 2. The Membership Committee shall consist of the Membership Chair, the Executive Secretary-Treasurer, and the Membership Chair of each local organization. Promotion of membership and the establishment of new chapters are the primary functions of this committee.
Section 3. The Certification Committee shall consist of the Certification Chair and one or more members appointed by the President from each area of the state, all of whom must be certified. The function of this committee is to handle all matters concerning certification, including publicity and awarding of certificates.
Section 4. The Auditions Committee shall be chaired by the Auditions Coordinator. Members of the committee shall include the College/Adult/Chamber Music Auditions Chair, High School Auditions Chair, Junior High Auditions Chair, Elementary Auditions Chair, Musicianship Test Chair, and Auditions Syllabus Chair. This committee shall organize both the TMTA state level auditions and the MTNA competitions.
Section 5. The Long-Range Planning Committee shall be chaired by the Immediate Past President, and shall consist of all past presidents of TMTA who are currently members of the organization. It will also include the current President and President-Elect as non-voting members. The committee will meet at least once a year to consider goals, long-range directions, and appropriate projects for the organization; and it will serve in an advisory capacity by making recommendations to the Executive Board.
Section 6. The Convention Committee shall be chaired by the Convention Coordinator (President-Elect), and shall include the local convention chair(s) and local convention committee chairs.
ARTICLE IV - ADMISSION OF LOCAL ASSOCIATIONS TO AFFILIATION
Section 1. The organizing committee of any local music teachers association desiring affiliation with the TMTA and MTNA must submit three copies of the Constitution and Bylaws of the local association to the Membership Chair of TMTA for examination and approval before affiliation is established. The Membership Chair, the Executive Secretary/Treasurer, and a minimum of two other members of the Membership committee shall serve as a sub-committee to recommend this application for affiliation to the TMTA Executive Board. The Constitution and Bylaws shall be examined by this sub-committee to determine whether a local association is organized in a manner that is compatible with the TMTA and MTNA in purpose, policy and structure for proper function as an affiliated association. Following the vote of the Executive Board, the Membership Chair shall inform the local committee of approval of affiliation, or offer recommendations for improvement so that affiliation can be granted.
Section 2. If a local music teachers association has affiliated with TMTA as a Local Association, all members of that Local Association must be members of both TMTA and MTNA.
Section 3. The fiscal and membership year of the affiliated Local Association shall coincide with that of TMTA.
Section 4. Annual renewal of a local association shall be made without reconsideration by TMTA provided:
a. That the affiliate has not formally notified TMTA that it wishes to discontinue affiliation.
b. That all changes in the Constitution and Bylaws of the affiliated local association have been filed with TMTA, that they are consistent with the Constitution and Bylaws of TMTA, and have been approved by TMTA.
c. That all provisions of Sections one (1) through (3) of this Article continue to fulfilled.
ARTICLE V - MEMBERSHIP DUES
Section 1. All dues shall be paid to MTNA, which will send state and local dues to the state and local Treasurers. Local membership requires membership at the state and national levels. State dues, set by the Executive Board, shall include TMTA Convention registration.
Section 2. The membership year for all membership categories except that of student membership shall coincide with the fiscal year, July 1 to June 30. The student membership year shall be October 1 to September 30.
Section 3. Annual dues for all categories of membership shall be due on the first day of the membership year, after which date members are not in good standing nor entitled to any of the privileges of membership until dues are paid for the current membership year.
ARTICLE VI - REVOCATION OF MEMBERSHIP
Membership in the Association may be revoked as prescribed in the MTNA Bylaws. In the event that such action is taken against a teacher, a student of that teacher who is currently involved in a TMTA or MTNA-sponsored competition shall not be penalized.
ARTICLE VII - FISCAL YEAR
Section 1. The fiscal year shall commence on July 1 and shall end on June 30.
Section 2. All disbursements shall be made according to the fiscal procedures approved by the Executive Board.
Section 3. The Association shall assume no financial obligation without adequate money in the treasury for full payment.
ARTICLE VIII - RULES OF ORDER
Robert's Rules of Order, Revised, shall be the authority for parliamentary procedure used in all official meetings of the Association, the Executive Board, and the Executive Committee.
ARTICLE IX - AMENDMENTS
Section 1. These Bylaws may be amended at any meeting of the TMTA Executive Board by a two-thirds vote. Written notice of the proposed amendment(s) must be submitted to the TMTA Board at least two weeks in advance of the meeting.
Section 2. These Bylaws may be amended by a two-thirds vote via mail ballot open to the members of the TMTA Board, on the condition that at least 15 of the ballots have been returned. The ballot and the proposed amendment(s) must be submitted to the TMTA Board at least thirty (30) days in advance of the required return date. The date for the return of the completed ballots must be clearly stated on the ballot.